Midwest Area Office Professionals SOP Manual
Acquisition and Property Division
MWA Agency Abbreviations (Word Document)
ARS Performance, Development, & Recognition
Agricultural Research Information System (ARIS)
- ARIS Online System
- ARIS Online Manual
- ARIS Handbook (MWA)
- ARIS Action Calendar
- ARIS User Registration - REE-235
Agreements
- ARS Principal Investigator Training
- Conflict of Interest Certification (SEB-102)
- Fund Transfers
- Grants & Agreements - FAQ
- Grants.Gov Instructions
- Incoming Fund Request Template (right mouse click, select "Save Link As..." Document will need to be downloaded to open)
- Incoming Agreement Template (right mouse click, select "Save Link As..." Document will need to be downloaded to open)
- Incoming Agreement RL & CD Checklist
- Incoming Agreement Steps
- Incoming Agreement Amendment Steps
- Incoming Agreement Email Notification Process
- Non-Funded Agreement Template (right mouse click, select "Save Link As..." Document will need to be downloaded to open)
- Non-Funded Agreement RL & CD Checklist
- Office of Scientific Quality Review (OSQR)
- ORISE Fellowships/Agreements
- Outgoing Agreement - Amendment Steps
- Outgoing Agreements - Axon
- Outgoing Agreements Email Notification Process
- Outgoing Agreement - Template (right mouse click, select "Save Link As..." Document will need to be downloaded to open)
- Outgoing Agreement RL & CD Checklist
- Research Support Agreement (RSA) Template (right mouse click, select "Save Link As..." Document will need to be downloaded to open)
- SF-424 Application for Federal Assistance - MWA Information
- Source of Fund Codes Request
- Sustainable Ag Worksheet
Agreement Information and SOW/Budget (AIMS)
- Agreement Decision Tree
- ARS-454 Cooperative Agreement Budget Template
- ARS-455 G & AT Budget Template
- Guidance for Letter of Collaboration
- Incoming Agreement Template AIMS (right mouse click, select "Save Link As..." Document will need to be downloaded to open)
- System for Award Management (SAM)
- RSA - Financial Responsibilities
Material Transfer Agreement (MTA) Process
Modifying Unit Mission Statement in ARIS
NIFA -No Cost Extension Letter Example
Non-Disclosure Agreement - Exchange
Non-Disclosure Agreement - Providing
Non-Disclosure Agreement - Receiving
Post-Doc Application - HQ Funded
Request to add Performing Organization/Institute Code to ARIS
Publications
- Agspace Instructions
- ARS-115 Form
- ARS-533 Manuscript Peer Review Form
- Certificate of Copyright for ARS Authors
- Code Requests
- Journal Code Request
- Non ARS Employer Code Request
- ORCID for ARS SY's
- NALDC Submission
Student and Outreach Database (SOD)
- Request to add Organization/Institute Code to SOD
- ARS and Non-ARS Student Working in ARS Facilities
- Non-ARS Student and Postdocs Working in Other Facilities
- Student Tours/Visits to ARS Locations - Presentations to Schools - Facilities and Equipment
- SY Serving as Advisor/Adjunct or Other Appointment/Mentor-ship
- Other Outreach Activities
- Visiting Scientist
Budget
- Budget Training and Policy
- Annual Resource Management Plan System (ARMPS)
Correspondence
- Commonly Misused Words
- Correspondence Management Unit SharePoint
- Letterhead Template (ARS Color word doc)
- MWA Correspondence Guide
- Preparation Notes
- USDA P&P Correspondence Management Program
Foreign Nationals and Visitors - ARS
- Axon - ARS Foreign Visitor Program
- Axon - Foreign National Fast Track
- FN/FV Biographical Sketch
- FN/FV Fastrack User Guide
- FN/FV Project Information
- ARS-215
- Example of Foreign National Memo to Area
- PII Form
- ARS Homeland Security
- Common Visa Types
- OF-306 Declaration for Federal Employment
- J-1 Host Responsibilities
- Unacceptable Visas for Working in ARS Facilities
- MWA FN/FV PowerPoint Presentation - June 2023
Office of Scientific Quality Review - OSQR
- Advice from an Area Director
- Checklist for Project Plans
- MWA Confidentiality Agreement
- OSQR Process
- Panelist Review Form
Signature Pages
- ONP Validation Signature Page
- ONP Re-Validation Signature Page
- PrePlan Signature (Plans w/o Center Director)
- PrePlan Signature (Plans w/ Center Director)
- Post-Peer Review (Plans w/o Center Director)
- Post-Peer Review (Plans w/ Center Director)
- Re-Review (Plans w/o Center Director)
- Re-Review (Plans w/ Center Director)
Personnel
- Human Resources Division
- Cooperative Resolution Program
- Directory
- Non-Citizen Employment Procedural Statement
- Non-Citizen Employment Eligibility Request
- MWA RL Checklist for Newly Hired SYs
- NFC-Employee Personal Page
- OF-306 Declaration for Federal Employment
- Pay & Leave Information
- Performance Management
- Post-Doc Extension Form
- Professional Liability Reimbursement Instructions
- PSA Guide to Onboarding
- Recruitment and Position Management
- REE Recruitment Agreement
- Recruitment Resources
- SY Abolishment Request Form
- SY Hiring Guidelines
- SY Recruitment Flow Chart
- SY Recruitment Template
- WebTA Guides for Employees, Timekeepers and Supervisors
Purchase Card
- CATS Sub-Category BOC Spreadsheet
- Purchase Cards-Axon
- National Defense Authorization Act (NDAA)
- Priority for Use of Mandatory Sources
- Purchase Card Approving Official Appointment/Maintenance Request
- Purchase Card Approving Official Onboarding Checklist
- Purchase Card Approving Official Training Directions
- Purchase Card New Card Holder Checklist
- Purchase Card Request Form
- Purchase Card Transaction Documentation Checklist
- Specific Guidance Contact PCPOB
- Amazon Business Single Sign On
- US Bank AXOL Single Sign On
Request to Host Large Gatherings
Records Management - REE Records Management Sharepoint
Research Position Evaluation System (RPES)
- RPES Case Forms
- RPES Case Writeup Format (Interim Instructions)
- RPES Case Factor 4 Stanford University Ranking Statement
- MWA RPES Checklist v2023
- RPES Manual 431.3M-ARS Annotated by B. Jones v10.13.2023
*For Travel Tidbits and Up-to-date Information, submit a request to join Microsoft Teams: ARS-MWA-Travel Team
ARS Guiding Principles for Mission Critical/Essential Travel Approval
ARS Travel Information System (ATIS)
CATS: Reconciling Travel Documents
Center for Disease Control Vaccination Information
Compensatory Time Off for Travel
Compensatory Travel Time Guidance
Compensatory Travel Time Guidance for Presenting at Conferences
Compensatory Travel Hours of Week
Compensatory Travel Time for Travel Request Worksheet
Compensatory Travel Calculator Example
Concur
- Concur
- Concur Manual Authorization Directions
- Concur Manual Cancel Authorization Quick Guide
- Concur Manual Foreign Travel Directions
- Concur Manual Voucher Instructions
- Contributed Travel Points
- Create an Authorization Instructions - Abbreviated
- Create a Voucher Instructions - Abbreviated
Concur Profile
Constructed Travel Worksheet Fillable
- Foreign Travel Checklist
- Foreign Travel Guidance
- Foreign Travel - AD-1196 Foreign Travel Reporting Form
- REE ITSD Checklist for International Travel with a USDA-Issued Laptop or Mobile Device
- FTIS ARIS Guidance
- FTIS (ATIS) Travel Request Data Input Form
- ATIS Trip Report Record Example
- Homeland Security
- OPAR Country Clearance Form
- Portal Ticket - Country Clearance Required Documents
- Portal Ticket - Foreign Travel Required Documents
- Portal Ticket - Visa Required Documents
- Travel FTIS Request
Nonrefundable/Refundable Airline Ticket Form
Outside Funds Travel
- Outside Funds Travel Points
- Outside Funds (Travel) Checklist
- 1 Page Letter Sample
- 1 Page Letter Word Sample
- 2 Page Letter Sample
- AD-1101-SEB Form and Instructions
Passport
- Passport Information
- Passport DS-11 Issuance of New Passport
- Passport DS-82 Renewal Form
- Passport DS-82 Example
- Passport DS-82 Instructions
- Passport Photo Requirements
- Passport Renewal OPAR Directions
- Passport OPAR Form 01.2023
Transportation Security Administration
Travel Actuals Lodging Request Memo - Example
Travel Charge Card
Travel Local Reimbursement WebTA Instructions
Travel Portal Request Instructions
US Bank Travel Card Online Instructions
