SHEM Information
for the
USDA ARS - Madison, Wisconsin Location

Location Safety, Health & Environmental Management Information

In compliance of the President’s Executive Order on Executive and Agency Action to Support Community Preparedness and Response to the 2009-H1N1 Influenza Pandemic:

It is the policy of the Madison, Wisconsin ARS Location to safeguard the health and well-being of our employees and customers during the 2009-H1N1 influenza pandemic by:  (1) Taking action to slow the spread of disease by providing educational materials and website links, posting precautions in hygiene and provide for the use of personal protection items (Kleenex, hand sanitizers, gloves and masks) in our federal facilities and (2) ensure the Continuity of Operations (COOP), maintain critical infrastructure, and minimize the impact of the influenza pandemic on the essential functions of this Location.

• Madison 2009 - H1N1 Pandemic Plan for Protection of the Workforce and Continuity of Essential Services
• "Cover your Cough" Poster
• U.S. Preparedness Federal Informational Website
• Center for Disease Control and Prevention Flu Informational Website
• USDA Human Pandemic Information Website
• Wisconsin Pandemic Flu Resource
• University of Wisconsin-Madison, "Influenza Information and Prevention" Website

Mandatory Training:

All employees are required to complete the EMS training for the location.  New employees need to contact Laura Jones, the Location Environmental Officer once they have received their e-Authentication credentials and the affiliated EMS and SHEM training modules will be added to their AgLearn program.

Madison Location Environmental Initiatives

• FY10 EMS Plan

Madison Location EMS Training

• EMS Training Program 

National Environmental Policy Act (NEPA)

• NEPA Policy information
• NEPA Process for Construction Projects

Pollution Prevention

• Program Policy
• Waste
• Recycling ( On-campusvs. Off-campus)  

Resources

Policy Documents EMS National Policy EMS MWA Policy EMS Madison Location Policy Statement Presidential Executive Orders (pdf format, from the Federal Register) EO 13423Strengthening Federal Environmental Energy and Transportation Management (revokes previous EOs: 13101, 13123, 13134, 13148, 13149 and amends 13327) EO 13514 Federal Leadership in Environmental, Energy and Economic Performance ARS EMS Implementation Guide UW Safety Department UW Recycling Guides Federal Biobased Products Preferred Procurement Program ARS 230.0 "Safety, Health, and Environmental Management Program" (Updated: 12/05/2005)

• Employee Rights & Responsibilities
• Occupational Medical Surveillance Program
• Office of Worker's Compensation Program(Contact the AO within 24 hours of a Work-Related Injury)
• Public Visitor Protection Program  - New and developing requirements from  USDA and ARS Homeland Security offices require tracking and accountability for all visitors on USDA properties.  Visitation may be limited.  Please contact the Secretary of the respective Management Unit being visited for specific details and check-in procedures.
• Environmental Spill / Release
• Protocol for Containing Biohazardous Spills 
• Reporting Unsafe Working Conditions
• Employee Assistance Program
• Instructive Training Worksheet
• Reporting an Accident/Incident at the Madison Location
• Policy for Storage, Preparation & Consumption of Food/Beverages in Laboratories
• Employee Responsibilities for Using Government Vehicles Manual

• Respirator Policy
  • Voluntary use of Respirators
• Chemical Hygiene Plan
  • Appendix A - Standards
  • Appendix B - Evacuation Plans (available in booklet form in each lab)
  • Appendix C - Training
  • Appendix D - Hazards
  • Appendix E - More Forms
• Madison Location
  • Chemical Inventory Procedure
  • Dairy Forage Research Farm
• Required Laboratory Hazard Assessment Survey(Microsoft Word document)
• Lock-Out / Tag-Out
• Policy - Personal Protective Equipment (PPE) 2003.doc
• Asbestos
• Industrial Hygiene Survey Program
• Reprisals
• Hearing Conservation Program
• ARS Ventilation and Laboratory Chemical Fume Hood Standards

Hard copies of materials are found in the Location's Administrative Office and available upon request from the Location Environmental Officer.

Safety Training Information

Hard copies of materials are found in the Location's Administrative Office and available upon request from the Location Environmental Officer.

Other Useful Info.

• Safety Acronyms(what do those letters mean?)
• Sources of MSDS
• Biological Safety Level Descriptions    
• Interest Articles
•    Potential for Occupational Exposure to Lyme Disease
•     Working in Warm Weather

Links to Other Useful Sites

The sites listed below are maintained by various other groups. Links to these sites are provided for information only, we have no control over the content of these sites.

• Cereal Crops Research Unit
• U.S. Dairy Forage Research Center Research Unit
• Vegetable Crops Research Unit 
  • VCRU Safety Page

• USDA Safety and Health Web Site
• MWA Safety, Health, and Environmental Management (SHEM)
• University of Wisconsin Safety Department
• UW-Madison Recycling and Waste Disposal Services
• UW Office of Biological Safety
• Occupational Safety and Health Administration (OSHA)
• Environmental Protection Agency (EPA)
• Bureau of State Risk Management, Dept. of Administration, State of Wisconsin
• National Ag Safety Database
• Freedom of Information Act and Privacy Act Guidelines 
• OSHA Agricultural Operations

Hard copies of materials are found in the Location's Administrative Office and available upon request from the Location Environmental Officer.

Various other documents, some of which may not apply to this location

• Documents from USDA
  • REE Administrative Issuances System
    • Manual 230
• Documents from Occupational Safety and Health Administration(OSHA)
  • OSHA Regulations Table of Contents(Standards - 29 CFR)
    • Index of 29 CFR 1910(Occupational Safety and Health Standards)
      • 1910.1200Hazard communication
      • 1910.1450 Appendix AChemical Hygiene Plan
      • Subpart I-  PPE and Respirators
    • Index of 29 CFR 1960(Basic program elements for federal employee occupational safety and health programs and related matters)
• Documents from Environmental Protection Agency(EPA)
  • Clean Air Act (CAA)
  • Resource Conservation and Recovery Act(RCRA)
  • Superfund Amendment and Reauthorization Act (SARA)
  • Performance Partnership Agreement(PPA)
• Code of Federal Regulations(CFR)
  Retrieve CFR by citation

Free Safety-Related signs for your lab

Fire extinguisher corrosion alert