Employee Resources
General Employee Information: • Axon (Intranet) • Benefits • Directories • Emergency • GOV-Fuel • Government Property • Health & Safety • Manuscripts / Projects • Pay & Leave • Policies • Purchasing • Training • Travel / Relocation • SharePoint • Visitors(Citizen/Non-Citizen)
Miscellaneous Information: • Calendars • FAQ's • Images • Libraries • Property
Standard Operating Procedures for administrative procedures can be found at P:\Admin\SOPs
General Employee Information:
- Benefits: Insurance and Retirement Programs
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- Employee Information
- Employees and ARS Social Media
- Check out the new ARS Facebook page! After almost 11 years of providing content to USDA, ARS was granted authority to have their own channel. Like ARS on Facebook, stay connected, learn, and share how ARS science touches the lives of people around the world.
- Follow updates on ARS on these Social Media Platforms:
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- Directories
- Emergency
- Health and Safety
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- Manuscript Information
- Other Scientist Info:
- Projects and Funding Information
- Project Forms
- More about Grants & Agreements on Axon. More information can be accessed by your local ARIS entry person.
- Tips for Incoming Funds Record/Research-click here (Feb. 2015)
- Incoming Funds Record-Research to apply for and use funds from outside sources, including participating in a collaborative role with no funds to ARS-SY must receive ARS approval before submitting a proposal. (Prefer 30 days day prior to due date)
(Incoming Funds Record 425 Template; 1209 KB, Oct 2014)
- Projects (non-funded or funded greater than or equal to $25,000
(Incoming Funds Record 425 Template; 1209 KB, Oct 2014) (SCA process; PDF; 30 KB, Oct 2008) (416-417/NFCA Fillable Template PDF; 91 KB, Dec 2008)
- Plains Area Program Management-Axon
- Grants and Agreements Info is available on Axon and templates are also available in Chapter 16 of the ARIS manual.
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Time Sheet| EOP| EPP| Leave Transfer Program | Comp Time
Electronic Official Personnel Folder (eOPF) Access - use MS Internet Explorer to access this self-service tool that enables you to electronically view and print your OPF documents, and to update your vital Emergency Data. Web address: https://eopf.opm.gov/usda
- Electronic Official Personnel Folder (eOPF) - Frequently Asked Question (PDF)
- Employee Performance Management Application (to access EPMA copy & paste this link: https://ehrapps.usda.gov/systems/epma/ into Microsoft Edge of Google Chrome browsers.)
- Employee Personal Page (EPP) - to access your payroll information.
- Leave Transfer Program
- This program is available for employees to apply as a recipient or donate annual leave, click here to learn more about OPM's program. These forms are typically done through WebTA Leave Donations tab.
- Recipient Personal Application (REE-3A; Word 71 KB)
- Recipient Family Application (REE-3B; 84 KB)
- Donor Application (REE-4; 41 KB)
- Outside of ARS - Leave Transfer Program Donor (OPM630-B)
- See Axon electronic forms
- Telework Program - what is it? Read about the program on Axon.
- AD-3018 Telework Form (Axon)
- What is Comp Travel time?
- Policies
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Priority Sources for Supplies
- Priority Sources for Services
- AbilityOne
- Mandatory FSS
- Non-Mandatory, Optional Use FSS
- Open-Market Commercial Sources (requires AD-3110)
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Travel Steps| Travel Card| Contributed or Foreign | Relocation
NPARL Travel Procedures
- Step 1, Authorization:
- Request Area approval for essential travel (PDF; 69 KB)
(minimum of 3 days before travel is anticipated)
- Travel Request (PDF; 351 KB)
(as soon as dates are known before travel begins)
- Step 2, Reservations:
- IMPORTANT NOTE: Government employees traveling on official business should have lodging reserved though Concur or BCD Travel when possible. Travelers shall not use third-party vendors to book airfare, lodging, or rental cars for official travel. If mandatory use of USDA contracted Travel Management System (TMS) or Travel Management Center, reservations can be obtained through Fedrooms or directly with the hotel. Email the confirmation information to the travel arranger.
- Fedrooms
![fedrooms image](/images/docs/15566_15760/fedrooms_findbook.gif) (1-800-226-1741 or email hotels@fedrooms.com)
- FEMA Certified Hotel Listing
- MyGovTrip - search for GSA contracted city pairs and commercial flights
- Step 3, Other Information:
- Step 4, Reimbursement:
- GOV/POV
- Travel Card (For those traveling at least once a year, the first 3 forms must be completed, signed and returned to the front office. Click on highlighted text below for PDF's)
- Foreign Travel
Submit the information form to your unit secretary to enter into FTIS. It can then be tracked for its authorization level.
- Contributed Funds
(Non-federal source, greater than $250 and must be authorized by Area Director. Submit the Invitation Letter, the Through-Letter Request and the original signed Official Duty Approval to your travel coordinator)
- Invitation Letter
- Conflict of Interest AD-1101 Form
(Employee completes pages 1-2 and signs page 2; Area office authorizes; PDF; 201 KB)
- Acceptance Letter is provided by the travel coordinator
- SEB-104 form (only for waived registration fees; submit with invitation email or letter).
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Miscellaneous Information
- USDA ARS Events Calendar
- Frequently Asked Questions for New Employees
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What are the office hours? Core office hours are 7:30 AM to 4:30 PM, although employees are allowed a flexible schedule with supervisor permission.
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How many people are employed here? There are presently 36 permanent employees at NPARL and numbers increase vary throughout the year according to research projects and budgets.
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What to do if I am expecting a visitor (U.S. citizen)? All visitors must sign in at the front desk and receive a visitors badge.
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How often do I get paid? Paychecks are issued bi-weekly and you will receive your first pay check 3 weeks after you begin duty.
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How do I access the Sidney, MT SharePoint site? (use MS Internet Explorer only) Go to https://e.arsnet.usda.gov/sites/PA/npa/sidney and sign on using your email ID and password.
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How do I access the ARS Intranet? Click on Axon, to access you will use either your lincpass or e-auth login.
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Can I use work computers or other government property for personal use? Please read P&P 253.4. More information is at USDA Ethics Training and also see Plains Area Ethics page.
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What do I do if I need to remove government owned items off location? A Property Pass (Form AD-873) must be on file. Please check with the property management officer or administrative officer for further questions .
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How do I get repair or maintenance done in my office or lab? Fill out a work order (PDF; 240 KB) or email the maintenance department.
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What to do if I am expecting a visitor (U.S. citizen)? All visitors must sign in at the front desk, receive a visitors badge, and be escorted by a permanent federal employee.
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Where can I look for a permanent federal job?
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